FieldLedger vs PROCAS
PROCAS is a long-running DCAA-compliant accounting product specifically marketed to small federal contractors. Accounting-focused rather than ERP-class, with strong DCAA fluency and a small-firm-friendly price band.
At a glance
| FieldLedger | PROCAS | |
|---|---|---|
| Target segment | Small federal contractor (5-50 FTE) | small federal contractor (5-50 FTE) |
| Pricing band | $149-$399 / month per tenant | $10K-$30K annual |
| Deployment | Cloud (Azure App Service) | cloud, on-premise |
| Scope | DCAA compliance + ops overlay; sits alongside QuickBooks / accounting | Full accounting + DCAA compliance |
| DCAA approach | Built around the 7 DCAA audit focus areas; signed timekeeping; FAR Part 31 indirect rates; equipment costing per USACE EP 1110-1-8 | PROCAS was purpose-built around DCAA compliance for small contractors. Indirect rate computation, ICE schedule output, segregation of unallowable costs, and timekeeping are core features. The product is narrower than Unanet or Costpoint but tightly aligned to the DCAA expectations a small contractor actually faces. |
| Implementation | Self-serve onboarding; production-ready in days, not months | Weeks to small months; chart-of-accounts setup engagement common |
Pricing bands reflect commonly-quoted small-to-mid federal contractor deployments. Vendors quote per-deal; check current vendor pricing for your specific situation.
Where PROCAS is genuinely strong
Honest assessment: these are the areas where PROCAS outperforms FieldLedger.
- DCAA-aligned at the small-contractor scale, not adapted from enterprise
- Strong long-time domain reputation in the small federal contracting community
- Implementation is in weeks, not months
- Vendor offers DCAA consulting as a separate practice
Integration footprint (PROCAS)
- Microsoft Excel (heavy use)
- Email-based attachments and journal imports (common workflow)
- Limited modern API surface
- No native QuickBooks integration
Common pain points contractors cite
Drawn from public reviews on G2, Capterra, GovCon Wire commentary, and direct contractor conversations.
- User interface is dated relative to modern SaaS expectations
- Limited mobile support
- API and modern integration surface is thinner than newer entrants
- Reporting requires Excel familiarity
When to choose PROCAS
Choose PROCAS if you want a single integrated DCAA-compliant accounting system and are willing to migrate off QuickBooks. PROCAS is the better fit when accounting is your bottleneck. FieldLedger is the better fit when accounting works but DCAA-grade ops and compliance are the gap.
When to choose FieldLedger
PROCAS is full-stack accounting; FieldLedger is operations and compliance overlay. FieldLedger is built for the contractor who already runs QuickBooks Online or similar and wants DCAA-grade timekeeping, indirect rates, equipment costing, and audit trail without replacing their accounting. The two have similar target customer sizes but solve different layers.
Frequently asked
- Who is PROCAS built for?
- PROCAS targets small federal contractor (5-50 FTE). PROCAS is a long-running DCAA-compliant accounting product specifically marketed to small federal contractors. Accounting-focused rather than ERP-class, with strong DCAA fluency and a small-firm-friendly price band.
- How much does PROCAS cost?
- $10K-$30K annual. PROCAS quotes per-user with module bundling. Implementation is lighter than the mid-market ERPs but still requires a chart-of-accounts setup engagement.
- How does PROCAS approach DCAA compliance?
- PROCAS was purpose-built around DCAA compliance for small contractors. Indirect rate computation, ICE schedule output, segregation of unallowable costs, and timekeeping are core features. The product is narrower than Unanet or Costpoint but tightly aligned to the DCAA expectations a small contractor actually faces.
- When is PROCAS the right choice?
- Choose PROCAS if you want a single integrated DCAA-compliant accounting system and are willing to migrate off QuickBooks. PROCAS is the better fit when accounting is your bottleneck. FieldLedger is the better fit when accounting works but DCAA-grade ops and compliance are the gap.
- How is FieldLedger different?
- PROCAS is full-stack accounting; FieldLedger is operations and compliance overlay. FieldLedger is built for the contractor who already runs QuickBooks Online or similar and wants DCAA-grade timekeeping, indirect rates, equipment costing, and audit trail without replacing their accounting. The two have similar target customer sizes but solve different layers.